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Taxi Licensing - Becoming a taxi driver

Becoming a Taxi Driver

This section should be read by anyone wishing to obtain a hackney carriage/private hire vehicle driver’s licence which will enable them to drive a hackney carriage or private hire vehicle licensed within the Borough of Erewash. All relevant information for new applicants can be found in the Guidance Booklet - Drivers [PDF 140KB].

Please see our Public Register for a list of all Hackney Carriage/Private Hire drivers currently licensed by Erewash.

1. Do you qualify for a driving licence?

To qualify for a licence application you must:-

  • Have held a full, current driver's licence for at least 12 months.
  • Hold a pass certificate for the Driving Standards Agency Hackney Carriage / Private Hire Assessment Test.
  • Be a fit and proper person and be subject to an enhanced Criminal Records check through the Disclosure & Barring Service
  • Pass a medical examination.
  • Pass the knowledge test containing questions on licence conditions, disablilty & safeguarding issues, local area knowledge and the Highway Code.
  • Have the right to work in the United Kingdom for at least 12 months.

2. Age limit

There are no minimum or maximum age limits for applicants who wish to hold a Hackney Carriage/Private Hire driver's licence with Erewash Borough Council. However, applicants must have held a full, current driving licence for at least 12 months. Applicants must also satisfy all other checks and requirements of the application process, including regular medical checks dependent on their age and medical fitness.

 3. Driving Licence

You must have held a full driving licence (not a provisional licence) for at least 12 months.

The driving licence should show your current address and we will not accept any Driving Licence which shows any other address. Please note it is a criminal offence not to notify the DVLA of a change of address. You could be fined up to £1000.

Your driving licence must be produced at the time of your application. The Council will require checking licence details with the DVLA, Swansea and for this purpose you are required to complete the form of authorisation attached to the application form.

4. Practical Driving Assessment

Unfortunately the Driver & Vehicle Standards Agency (The DVSA) is no longer running its Private Hire Assessment for taxi drivers, the qualification previously required by Erewash Borough Council as part of the application process to become a Hackney Carriage/Private Hire driver.

Until such time as a permanent new provider is decided upon to replace the DVSA test it has been decided that in the interim period any new applicants to Erewash Borough Council may undertake any of the practical driving assessments listed below - these will temporarily replace the DVSA driving assessment;

1. The Blue Lamp Trust

2. Diamond Advanced Motorists

Please refer to the alternative practical assessments to access the contact details of these agencies.

5. Disclosure and Barring Service (DBS)

You will need to do the following to apply for your criminal record check:-

Complete an enhanced DBS disclosure application form. These can be obtained from the Civic Centre, Long Eaton. Please ring the Licensing Department 0845 907 2244 x3120. This form must be completed and submitted to the licensing department at Erewash Borough Council, accompanied by the appropriate proof of identity.

More information about the Disclosure & Barring Service can be found on their website.

Telephone the Licensing Department 0845 907 2244 x3124 to make an appointment to see a Licensing Officer where the form will be countersigned for you. You must also bring your identification documents. A list of acceptable documents [PDF 12KB] is provided with the application form.

The DBS will then send you a copy of any the disclosure certificate; this can take up to 8 weeks to be processed by both the DBS and the police.  You must then show your certificate to the licensing department. Once this information has been received, the application will be determined subject to the guidelines adopted by the Council. 

Contact the DBS (Disclosure & Barring Service) by telephoning 0870 9090 811 and quote the following customer reference number 20042500005 for enquiries regarding the progress of your application.  Alternatively, the progress of your DBS application can be tracked online by visiting the DBS tracking service.

Once you have received your disclosure certificate from the DBS you may wish to subscribe to their online update service at a cost of £13 a year. This will allow you  to keep your criminal record certificate up to date, and take it from role to role within the same workforce, including Derbyshire County Council school contracts. Being subscribed to the service will also mean that employers will be able to carry out free, online checks of an your disclosure certificate (with your consent) to check that it is up to date, and you will not be required to submit a new certificate every three years as is normally the case for licensed taxi drivers. Speak to a licensing officer if you require more information on this service, or alternatively read the document below for the full details;

DBS update guidance notes July 2013

6. Right to work in the UK

The prevention of illegal migrant working in the United Kingdom is governed by sections 15 to 25 of the Immigration, Asylum and Nationality Act 2006. As a result of this legislation and Department of Transport Best Practice Guidance the Council now has a responsibility to ensure that it only issues licences to persons who have a legal entitlement to work in the United Kingdom.

Proof of the right to work in the UK must therefore always be be provided when any new applications are received. This requirement is for all applicants for private hire operator, private hire and hackney carriage driver licences.

The Home Office, via the UK Border Agency, has compiled a list of documents which prove that an individual has the right to work in the UK. Documents will fall into either List 'A' or List 'B', and these lists can be accessed via the Home Office website [PDF 2891KB] , or by contacting the licensing section.

An applicant will need to provide either:

  • One document from List 'A'. These documents show an ongoing right to work in the United Kingdom.
  • If you cannot produce a document from List 'A' then relevant documents from List 'B' must be submitted. These documents show a right to work in the United Kingdom for up to 12 months.

These documents must be original copies or photocopies - scanned documents and faxes for example are not acceptable.

7. Previous Convictions

Even though you have agreed to a Criminal Record Check with the Disclosure & Barring Service you MUST disclose all unspent convictions, cautions, reprimands or warnings held against you. Formal caution means a caution which is recorded in writing where the applicant has admitted guilt for the offence and accepted the caution.

If you have previous convictions your application may be referred to the Council's Licensing and Public Protection Committee for determination. You will be invited to attend the meeting to speak in support of your application. The Committee will then decide whether they consider you a 'fit and proper person' to hold a licence.

The Council's statement of policy about relevant convictions and guidelines relating to the relevance of convictions can be found in Guidance Booklet - Drivers [PDF 140KB].

8. Medicals

DVLA Group 2  Medical standards are now required for drivers and these assessments should be carried out by a doctor.  D4 medical forms can be obtained from the licensing department at the Civic Centre, Long Eaton or alternatively, the D4 Medical Form [PDF 209KB] can be downloaded,along with some guidance notes [PDF 325KB] regarding the form.

The medical examination will be carried out in accordance with Group 2 requirements recommended by the Medical Commission for Accident Prevention.  The publication 'Assessing Fitness to Drive' recommends that taxi drivers (meaning both hackney carriage and private hire drivers) together with emergency ambulance and emergency police drivers should be required to meet Group 2 standards. 

Applicants for a Hackney Carriage/Private Hire Driver's Licence will be required to undertake a medical at the following times:

  • On initial application
  • At the age of 45, and then every five years up to the age of 65 (i.e. 50, 55, 60, 65) unless restricted to a shorter period for medical reasons.
  • At the age of 65 medicals will be required annually without an upper age limit.
  • If  a driver is diagnosed with a medical condition which may affect his or her driving ability at any time, the Council may require either more frequent medical checks and/or supporting evidence from medical specialists ot consultants.

9. Knowledge Tests

You will need to make arrangements with the Licensing Officer to take a knowledge test. Tests are normally held once a month at Long Eaton Town Hall.

The test comprises of a four part written paper and will last for one hour. Part 1 contains questions on Hackney Carriage/Private Hire Driver and vehicle licence conditions; Part 2 contains questions on disability and safeguarding issues: Part 3 contains questions on local area knowledge; Part 4 contains questions on the Highway Code & road safety.

You must answer at least 70% of the questions correctly from each section correctly in order to pass the knowledge test. The Drivers Licence Conditions can be found in Guidance Booklet - Drivers [PDF 140KB]. The Vehicle Licence Conditions can be found in Guidance Booklet - Vehicles [PDF 135KB].

Guidance on safeuarding and disability issues can be found on the Safeguarding Children & Vulnerable People webpage. Please read the page and the Taxi & Private Hire Safeguarding Presentation.

A Disability Awareness e - learning training course is also available to assist applicants with the knowledge test and the module can be  accessed from either your home PC or any of the PC's located within the public reception areas at Long Eaton & Ilkeston Town Halls. The course has been designed to raise disability awareness within the taxi trade. Access details will be included in the application pack for new drivers or alternatively contact the licensing office.

A fee is payable to undertake the knowledge test. If you fail the examination a retest fee will be incurred and the test must be retaken up to a period of three months following the first test.  Any candidate failing the examination three times will have to reapply as a new applicant.

10. The Application Process:

In summary, to complete the application process you will require the following:

  • A full, current driving licence with the correct address listed.
  • A Driver & Vehicle Standards Agency 'Private Hire' Assessment pass certificate.
  • A completed 'Enhanced' Disclosure & Barring Service application form. You will also need to bring in the required proof of identity as stated on the guidance e.g. passport, birth certificate, marriage certificate etc. You may also need a further means of identification. The following are acceptable – current driving licence, bank statement or a utility bill (not mobile phone) showing name and address.
  • A completed D4 medical form signed by a doctor.
  • Evidence of the right to work in the United Kingdom for at least 12 months.
  • You will need to take and pass a knowledge test – arrangements to be made with the licensing officer dealing with your application.

You will also require:

  • A completed Driver Application Form [PDF 103KB] – this will include a form of authorisation which will be sent to DVLA Swansea in order to check your details. These forms are also available from the licensing section.
  • A passport type photograph for use on the driver’s badge to be issued in the event of the application being approved.
  • The correct licence fee. See Taxi licensing Fees below. Cheques should be made payable to Erewash Borough Council.

Applications can only be accepted if made in person, postal applications will NOT be accepted and will be returned.

Taxi licensing  - Fees

See Taxi licensing - Fees or download the Fees table [PDF 6KB].

Erewash Borough Council is under a duty to protect the public funds it administers, and to this end may use the information you provide on the above application forms for the prevention and detection of fraud. It may also share this information with other bodies responsible for auditing or administering public funds for these purposes.

 Further information is available on our website (see Fair Processing Notice).

Equal Opportunities Monitoring

Erewash Borough Council is actively committed to treating all customers with dignity and respect regardless of race, gender, disability, age, sexual orientation, religion or belief. We would like to know who our customers are to check that everyone in the Borough is accessing the services they are entitled to and that no-one is is discriminated against unlawfully. Please take a short time to download and complete the Equal Opportunities Monitoring Form. All information will be treated as confidential and all questions are voluntary. This will help us to ensure that our services are fair and accessible to all. Please return the completed form to This email address is being protected from spambots. You need JavaScript enabled to view it..

  Further Information

Information for new applicants can be found in Guidance Booklet - Drivers [PDF 140KB].. If you require any further information or advice about your application you should contact the Licensing Officer by telephone or email at the following address:-

Licensing Office
Erewash Borough Council
Civic Centre
Derby Road
Long Eaton
NG10  1HU

Tel: 0115 9071113
Fax: 0115 9071121
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.