Licensing a Vehicle

The Council issues licences for both hackney carriage and private hire vehicles. All vehicle applications must be accompanied by the correct documentation as detailed below, and all vehicles will be required to be examined at the Council's Works Depot at Merlin Way twice a year. All relevant information for new applicants can be found in Guidance Booklet - Vehicles.

Please ensure that the vehicle to be licensed fits the specifications required by the Council’s licensing department before applying for a vehicle licence. Please refer to the vehicle specifications in the Guidance Booklet above for Hackney Carriage and Private Hire vehicles, or alternatively contact the licensing department for further advice.

Please see our Public Register for a list of all Hackney Carriage/Private Hire vehicles currently licensed by Erewash.

1. Application Process - Vehicle Examinations

The Fees for licensing a vehicle and the Council's hackney carriage Meter Tariff can be downloaded.

a) To begin the application you must make an appointment for a vehicle inspection at the Merlin Way depot. You must contact the Call Centre on 0115 907 2244 in the first instance and an appointment will be made for you when you have paid the appropriate licence fee. Alternatively you can make an appointment for a vehicle inspection through reception at the Civic Centre, Long Eaton. The vehicle will not be accepted for testing unless you can produce a receipt for your licence fee.

The vehicle should be fully prepared in advance for the examination and the top-sign and taximeter, if applicable, should be fixed in the proper manner. A First Aid box and fire extinguisher should also be correctly placed within the vehicle. See Guidance Booklet - Vehicles for more details.

b) Vehicle test fees are included within the annual Licence fee. The licence fee includes 2 x 1 hour tests to be taken at the Council Depot at Merlin Way every six months, or in the case of vehicles over eight years of age, 3 x 1 hour tests to be taken every four months. If the vehicle fails an inspection then a retest fee is payable – this fee is dependent on the length of the retest which can be 1 hour or 30 minutes. This time is determined by the depot and not the licensing section.

Please be aware that the Council are now offering discounts for ''low emission'' vehicles. In order to promote the use of cleaner/greener fuels and engines the Council will offer a discount on the annual licensing fee for vehicle applications where the vehicle to be licensed falls into vehicle excise bands A to C. Vehicle Excise Duty rates (VED) are more commonly known as car tax rates, and are based on official CO2 emissions data. The amount of car tax payable depends on the engine size of the vehicle or the official CO2 emissions and the date of first registration of the vehicle.

Vehicles are allocated into these bands according to their CO2 emissions, and to qualify for the discount vehicles are required to have CO2 emissions below 121g/km. This information can be found on the vehicle V5 logbook. Please contact the licensing office if you require further information or advice on this discount.

c) After the vehicle has passed the inspection at Merlin Way a vehicle test ‘Pass’ sheet will be issued to the applicant.

2. Six, four & eight monthly inspections

a) Follow the procedure as at 1a) above. The charge for the test is covered by your annual licence fee so no additional fee is required.

b) When you have obtained an appointment for your six or four monthly vehicle test please ensure you take with you a valid certificate of insurance and a valid MOT certificate (if applicable).

c) If your vehicle passes the inspection the above documents will be copied, along with the vehicle inspection 'Pass sheet', and sent to the licensing department. You will NOT be required to make a further appointment with the licensing section. Failure to take the above documents with you to the depot will mean you will have to produce the documents to the licensing section at Long Eaton.

3. Application Process – Required Documents

An appointment must then be made with the licensing section at Long Eaton Civic Centre to produce the correct documentation for the Licence Plates to be issued. Application forms can be downloaded, sent through the post or by telephoning or writing to the Licensing Section or by collecting them in person from the reception desk at the Civic Centre, Long Eaton. Application forms should be completed by applicants in their own hand and submitted with the following documents:-

a) Valid Certificate of Insurance.
For public (hackney carriage) or private hire use as appropriate. Certificates must be for 12 months cover.
b) Vehicle Registration Document
If the vehicle has been recently purchased and the registration document is at Swansea, the applicant must provide proof of ownership, i.e. receipted bill of sale, giving full details of the vehicle (including model, engine capacity, colour, chassis and engine numbers) and produce the registration document as soon as received to the licensing section.
c) MOT Certificate
Hackney Carriages applications require an MOT certificate after the first year of date of registration. Private Hire applications require an MOT certificate after the third year of date of registration.
d) Vehicle Test Sheet
A vehicle test ‘Pass’ sheet is obtained from the Council depot at Merlin way after a successful inspection.

4. Vehicle Licence Plates

a) Plates will only be issued on receipt of the appropriate documentation. If plates are required immediately, as in the case of a change of vehicle, suitable notice must be given to the licensing department.

b) Vehicle licence plates for both Hackney Carriage and Private Hire vehicles are issued for a 12 month period unless suspended or revoked.

c) If a licence is granted to you this will be subject to conditions. Vehicle licence conditions can be found in Guidance Booklet - Vehicles.

Equal Opportunities Monitoring

Erewash Borough Council is actively committed to treating all customers with dignity and respect regardless of race, gender, disability, age, sexual orientation, religion or belief. We would like to know who our customers are to check that everyone in the Borough is accessing the services they are entitled to and that no-one is is discriminated against unlawfully. Please take a short time to download and complete the Equal Opportunities Monitoring Form. All information will be treated as confidential and all questions are voluntary. This will help us to ensure that our services are fair and accessible to all. Please return the completed form to

Further Information

To obtain a hard copy of Guidance Booklet - Vehicles, to discuss your application or to confirm that your vehicle complies with the Council's requirements please contact the licensing section using the details below:

Licensing Office
Erewash Borough Council
Civic Centre
Derby Road
Long Eaton
NG10 1HU
Tel: 0115 9071113
Fax: 0115 9071121

Erewash Borough Council

Erewash Borough Council, Town Hall, Wharncliffe Road, Ilkeston, Derbyshire, DE7 5RP
0115 907 2244
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